Overview
We are seeking a highly organized and detail-oriented Virtual Clinic Administrator to oversee the daily operations of our healthcare virtual clinic. This role requires a strong background in medical office management, administrative support, and familiarity with electronic health record (EHR) systems. The ideal candidate will possess excellent leadership skills, experience in healthcare management, and a comprehensive understanding of medical terminology and compliance standards such as HIPAA. As a key member of our team, the Virtual Clinic Administrator will ensure smooth clinic operations, coordinate with medical staff, and maintain high standards of patient care and data security.

Responsibilities

Manage all aspects of clinic operations including scheduling, billing, and patient records management using EMR/EHR systems such as Epic, eClinicalWorks, Dentrix, and Eaglesoft.
Supervise administrative staff, providing training and support to ensure efficient workflow and compliance with healthcare regulations.
Oversee fiscal management tasks including budgeting, financial management, and resource allocation to optimize clinic performance.
Ensure adherence to HIPAA guidelines and other regulatory standards related to medical records, data security, and patient confidentiality.
Coordinate with nursing staff, physicians, and other healthcare providers to facilitate effective communication and patient care delivery.
Monitor clinic performance metrics and implement process improvements for enhanced operational efficiency.
Handle human resources functions such as staffing, onboarding, and performance evaluations for administrative personnel.
Maintain compliance with JCAHO standards and other accreditation requirements for healthcare facilities.
Support practice management activities including utilization management, managed care coordination, and billing oversight.
Assist in managing vendor relationships for EMR/EHR systems like eClinicalWorks or Epic to ensure system functionality aligns with clinical needs.

Skills

Proven experience in medical office or healthcare management with a strong understanding of practice operations.
Proficiency in EMR/EHR systems such as Epic, eClinicalWorks, Dentrix, Eaglesoft, or similar platforms.
Knowledge of medical terminology, medical records management, HIPAA compliance, and healthcare regulations.
Strong leadership skills with supervising experience in a clinical or administrative setting.
Excellent organizational skills with the ability to manage budgets, financials, and human resources effectively.
Ability to communicate clearly with medical staff, patients, vendors, and regulatory bodies.
Experience in acute care or hospital settings is advantageous; veterinary or dental clinic experience is also beneficial depending on the practice focus.
Familiarity with managed care processes and utilization management practices.
Technical proficiency in office management software and familiarity with JCAHO standards is preferred. This role offers an opportunity to contribute significantly to the efficient operation of a cutting-edge virtual healthcare facility by applying your expertise in medical administration and healthcare systems management.

Job Type: Fixed term contract
Contract length: 3 months

Pay: $20.00 per hour

Expected hours: 20 per week

Work Location: Remote

Virtual Health Clinic

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