Practice Manager

Small Door Veterinary • Full-time • New York, New York State, United States • USD $70k - USD $95k / year • 2m ago

Small Door is membership-based veterinary care designed with human standards that is better for pets, pet parents, and veterinarians alike. We designed and delivered a reimagined veterinary experience via a membership that includes exceptional care, 24/7 telemedicine, and transparent pricing - delivered with modern hospitality in spaces designed by animal experts to be stress-free. We opened our flagship location in Manhattan's West Village in 2020 and have quickly expanded across the East Coast. Small Door now operates in New York City, Boston, Washington DC, and Maryland with continued expansion plans in 2025.

At Small Door, our Member Experience team is part of a supportive and collaborative network invested in their growth. Our Member Experience team has the opportunity to work hand-in-hand with our medical team and have direct interactions with our members and their furry friends. Our Practice Managers are key business stakeholders in the field and report directly up to our Regional Manager of Practice Operations. We are committed to a healthy work/life balance by leveraging state-of-the-art technology to help cut down on repetitive administrative tasks, and are dedicated to creating and maintaining a positive work culture.

What you'll do

People Management and Leadership

Manage, develop, and lead a high-performing team in providing exceptional hospitality and care
Lead Practice Team meetings (in collaboration with the Clinical Leadership), to ensure relevant information sharing and drive change within your practice.
Uphold a culture of safety, compliance, collaboration, and inclusivity
Manage bi-weekly payroll, and time and attendance for practice employees
Take ownership of and handle escalated situations with members to ensure resolution; enlisting the support of regional leadership as needed
Maintain a 360° view of the practice and lead the team in ensuring that all facilities and brand standards are being met
Manage, grow and develop your current team, while fostering an inclusive environment

Revenue Generation and Profitability

Oversee and analyze your practice's P&L and revenue by type, identifying trends and growing top line revenue with support from regional leadership
Manage your practice's budget with an eye toward building and maintaining profitability (including COGs, labor, and inventory management)
Review KPI dashboards daily/weekly/monthly etc. and craft business plans for your practice

Operational Oversight

Collaborate with Managing Veterinarian and regional leadership to optimize average care transaction (ACT) and ensure consistency in invoicing
Manage and optimize the appointment schedule, including surgery and specialist bookings, with an eye towards maximizing utilization of our doctors and nurses while ensuring adequate coverage
Partner with HQ and regional leadership to create, review, improve and implement new initiatives and processes; ensure they are followed by all practice team members
Oversee practice ordering; manage inventory, including office, medical and retail supplies
Drive strong practices around deescalation techniques and handling potentially difficult situations
Act as a Hiring Manager and strong partner to the recruiting team, in order to grow your practice and manage backfills

Manager on Call

- You will be asked to work 1 weekend day a quarter, along with the responsibility for being "on call" one weekend a month for emergency situations that require managerial intervention outside of regular business hours. This position requires you to be reachable and responsive, although actual calls are expected to be infrequent

Who you are

4+ years working in a veterinary or human healthcare practice and at least 2 years experience directly managing a team, coaching performance, and leading through change
Experience in a hospitality role and/or fast-paced startup is a plus but not required
Strong business acumen and using data to achieve valuable insights; experience reading, understanding, and managing P&Ls is a plus
Comfortable with navigating technology platforms, including Excel and Google Suite, with the ability of picking up new software and tech quickly
A self-starter and comfortable with being autonomous
Highly organized with the ability to prioritize multiple tasks with tight deadlines
Customer service-oriented and focused on the details
You have the ability to lift at least 25 lbs, on occasion and work on your feet for extended periods, as necessary.
This is a full-time position - typically Monday through Friday - however, as a leader of one of our practices, you are expected to have the flexibility to work occasional weekend or evening duties

Small Door is proudly a public benefit corporation and committed to creating a diverse, inclusive and equitable workplace. We encourage qualified applicants of every background, ability, and life experience to apply to appropriate employment opportunities.