Administrative Assistant for Veterinary Practice

ABQ Veterinary Surgery, LLC • Part-time • Albuquerque, New Mexico, United States • USD $18 - USD $22 / hour • 2m ago

Overview

We’re a new, home-based mobile veterinary surgery practice looking for a reliable, organized, and flexible Administrative Assistant to support the day-to-day operations and help keep things running smoothly. You’ll be working closely with the veterinarian from his home office. This is a hands-on, varied role that includes both personal and professional administrative support.

By keeping our office organized and running smoothly, you become a vital part of each animal’s journey—helping ensure that every dog and cat we operate on is met with the care, comfort, and compassion they deserve.

We’re a two-person operation, so we’re looking for someone who’s comfortable wearing a lot of hats, enjoys being part of a small team, and isn’t afraid to jump in and help wherever needed!

Duties include:

Monitor and manage the veterinarian’s professional email inboxes
Maintain and update calendars, coordinate appointments and meetings
Manage long- and short-term projects and maintain comprehensive to-do lists
Pay and track bills monthly, manage banking and account statements
Review and categorize credit card and checking account charges for budgeting
Manage refunds, credits, and other loose ends
Attend all meetings (in person or remote), take notes, and keep records
Follow up on meeting tasks and deadlines
Prepare and coordinate production of clinic marketing materials
Oversee insurance policies and coverage (health, auto, liability, etc.)
Communicate with external professionals (e.g., tax preparer, bankers)
Manage office technology, troubleshoot issues, and maintain digital systems
Book and coordinate all travel arrangements, maintain travel calendars
Update the office procedure manuals as things evolve
Assist with physical office maintenance tasks, such as watering office plants
Perform other administrative duties as needed

Skills & Qualifications:

Previous admin or executive assistant experience
Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.)
Strong communication and organizational skills
Ability to juggle multiple tasks and priorities simultaneously
Compassionate, patient, and adaptable to changing needs

This is a part-time, hourly position. The role requires working in-person in a home-office setting, so comfort with a non-traditional workspace is important.

If you thrive in a small-team environment, take pride in keeping things running behind the scenes, and want to contribute to the success of a small animal practice, we’d love to hear from you!

To apply: Please submit your resume and a short statement of intent telling us why this job sounds like a good fit for you.

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Work Location: In person