States considered:
ROLE SUMMARY:
The Senior Administrative Assistant provides comprehensive administrative support to the RP CLAR, Aqua & PAH and the Leadership Team and is responsible for ensuring smooth operations. This role acts as the central communication hub for the RP’s office, with focus on smooth flow of information both internally and externally. They also undertake project activities and supports communications within the region and the Clusters.
KEY RESPONSIBILITIES:
Administrative Support
Manage the RP’s calendar, including scheduling appointments, meetings, and resolving conflicts.
Address routine issues on behalf of the RP.
Coordinate travel, accommodation, and logistics for external meetings and conferences, offering guidance to attendees managing their own arrangements.
Create expense reports, incl. global mobility reporting requirements for the RP.
Organize catering, resources, and facilities for internal and external events within time and cost constraints.
Process financial information for the RP, ensuring accuracy and resolving discrepancies.
Provide meeting support, including preparing agendas, attending when required, taking minutes, and consolidating actions.
Compile briefing notes, reports, and relevant background materials to support the RP’s meeting preparations.
Play a key role in preparing and organizing market visits of the CEO/ ZET members/ RP in the region.
Projects
Communication
Serve as the primary point of contact for internal and external queries directed to the RP, responding with initiative and professionalism.
Draft and distribute clear and effective communications from the RP’s office and Leadership Team through appropriate channels.
Support the Regional Communications Lead by assisting with drafting, distributing communications, and performing related tasks.
Compliance
Ensure utmost confidentiality with sensitive and personal information.
Uphold high standards of business conduct and compliance, adhering to Pharmacovigilance Policy, Global Vet Policy, Zoetis values, travel and expense policies, and local codes of practice.
Comply with data protection legislation when handling personal and financial information.
Key Skills
attention to detail.
Exceptional organizational skills, with expertise in time management and planning, and attention to detail.
Excellent communication skills with an ability to respond with professionalism in verbal as well as written communication
Proactive and capable of working independently.
Excellent interpersonal skills.
Reliable, discreet, and honest.
Excellent judgment as well as the ability to work with extremely confidential documents and information
Strong ability to handle pressure, meet tight deadlines, and adapt to changing priorities.
Motivated self-starter willing to take on diverse tasks as needed.
Ability to work flexible hours
Behaviors
Our Colleagues make the difference
Find innovative solutions in challenging environment within legal and compliance restrictions
Help others with your knowledge. Be the source of answers, not the provider of more questions
Undertake project activities with a sense of urgency and focus
Always do the right thing
Be an ambassador for the things we stand for as a business
Be open, clear and correct in all communications
Customer obsessed
Run it like you own it
Follow through. Do what you say you’ll do and see it through to the end
Be an enabler of action. Say ‘no’ when you have to, but try to say ‘yes’ often
Make bold decisions to enhance the distinctiveness and reputation of Zoetis
We are one Zoetis
Join in the exchange of opinion, discussion, debate and collaboration
Be visible, be available and be generous – with time, support and praise.
Training and Qualifications
Associate degree preferred or equivalent and no less than 5 years of experience as an administrative assistant (supporting a Senior Leader preferred)
Excellent propitiations skills for calendar maneuvering
Excellent computer skills and a high level of proficiency with PowerPoint, Excel, Word, Outlook, Microsoft Teams, Ariba, and Concur
8+ years of experience in a similar role or industry.
Travel Requirements:
Full time
Regular
Colleague
Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.
Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.
Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at zoetiscolleagueservices@zoetis.com to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at www.Zoetis.com/careers site, or (2) via email to/from addresses using only the Zoetis domain of “@zoetis.com”. In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.
