OverviewWelcome diversity and apply as you are!
At Adisseo, we cherish the value of diversity whatever it may be.
Missions of the job
The Office Manager provides executive and operational support to the Managing Director and ensures the smooth day-to-day functioning of the Adisseo NL office. The role combines administrative, coordination and office management responsibilities, acting as a key point of contact for internal stakeholders, visitors, suppliers and partners.
Responsibilities
- Handle incoming calls and requests from colleagues, customers and prospects (via Teams).
- Coordinate and prepare visits for customers and colleagues (travel, hotels, lunch/dinner, transport and parking).
- Prepare and manage invitation letters (back-up).
Office Management & Facilities
- Act as a first point of contact for visitors, customers, receptions and deliveries.
- Receive and distribute packages and documents to the relevant departments.
- Order and manage office supplies, consumables, water, coffee, paper, toners, and other materials.
- Coordinate external service providers (cleaning, waste management, catering, technical services).
- Monitor waste containers and liaise with environmental service providers.
- Manage daily mail, PO box, and registered mail.
Logistic and Shipments
- Prepare and ship packages via DHL and PostNL, including:
Creation of shipping documentation (Proforma and Commercial Invoices).
Shipments within and outside the EU.
Travel & Systems
- Manage and support users of the corporate travel system Egencia.
- Act as back-up for HR administration tools (Calamari).
QualificationsHard Skills
- Office management and executive support.
- Calendar, email and administrative management.
- Corporatetravel coordination. (Egencia or similar)
- Logistics and shipments. (DHL, PostNL)
- Preparation of Proforma & Commercial Invoices.
- Order entry in internalsystems.
- Vendor and facilities coordination.
- Professional workingproficiency in Dutch and English.
Soft Skills
Education
- MBO+/HBO working and thinkinglevel, or relevant experience in office management or administrative roles.
What we offer
- A temporary contract to cover a maternity leave, starting in March 2026 and running until approximately August 2026.
- Inclusive & diverse Culture: Be part of a multicultural and global team of 62 nationalities, operating in 100+ countries, that values diversity, promotes inclusion, and supports work-life balance in a respectful and safe work environment.
- Benefits: care program, vacation & paid time off, profit-sharing and performance incentives.
- Learning & Career Development: benefit from continuous training, mentoring, and learning programs, with equal access to career advancement and leadership opportunities.
- Sustainable and innovative company: work on meaningful projects using cutting-edge technology, with the freedom to innovate and make a real difference. Because we contribute to feeding 8 billion people, sustainability is not an option - it is our ambition.
