Description
1. Data Management & Filing
- Create, update, and maintain accurate digital and physical sanitation files, logs, and databases.
- Maintain documents related to pre-op inspections, SSOPs, chemical concentrations, sanitation audits, and corrective actions.
- Ensure all sanitation paperwork is complete, legible, compliant, and audit-ready.
- Support data entry for regulatory and internal programs such as USDA, QA, Food Safety, and Corporate Sanitation.
2. Office & Administrative Support
- Perform general office tasks including photocopying, scanning, faxing, uploading documents, printing reports, and sorting mail.
- Maintain office and sanitation supply inventories; create purchase requisitions when needed.
- Assist leaders and supervisors with document preparation, scheduling, and distribution of sanitation materials.
3. Organizational & Coordination Duties
- Manage multiple tasks, deadlines, and follow-up requirements related to sanitation audits, training, and compliance deadlines.
- Support bookkeeping-type audits (document verifications, time logs, supply usage logs, etc.).
- Organize and prepare daily sanitation packets, chemical training materials, and shift handoff documentation.
4. Technical Proficiency
- Use Microsoft Office (Word, Excel, PowerPoint, Outlook) to create logs, spreadsheets, presentations, and reports.
- Operate office equipment such as printers, scanners, copiers, and fax machines.
- Enter data into facility management systems (e.g., SAP, SharePoint, internal sanitation or quality compliance systems).
5. Communication & Support
- Communicate clearly and professionally with sanitation teams, supervisors, QA, operations, and management.
- Provide timely updates regarding missing documents, incorrect entries, audit findings, or areas needing correction.
- Assist in coordinating chemical safety or sanitation-related training with supervisors or trainers.
6. Attention to Detail & Compliance
- Ensure high accuracy in all data entry, reporting, and record-keeping.
- Follow all organizational, regulatory, and safety standards applicable to food safety, sanitation, and USDA compliance.
- Support the sanitation department in preparing for internal audits, USDA reviews, and third-party inspections.
Qualifications & Skills
Required:
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- High accuracy and attention to detail.
- Proficiency with Microsoft Office Suite.
- Ability to work independently with minimal supervision.
- Comfortable handling high volumes of data and documentation.
Preferred:
- Experience in poultry or food manufacturing.
- Familiarity with sanitation procedures, chemicals, and regulatory standards (FDA, USDA, HACCP, GMP).
- Experience supporting training or compliance programs.
Physical & Work Environment Requirements
- Ability to work in production and office areas, including cold or wet environments during documentation verifications.
- Ability to sit, stand, walk, and perform office tasks for extended periods.
EOE, including disability/vets
