About Olds College of Agriculture & Technology
Founded in 1913, Olds College of Agriculture & Technology has been offering high quality hands-on education for over a century. Through our core programming including continuing education, online and blended programming, we provide accessible educational opportunities within Alberta and beyond. We are passionate about the Agriculture industry. Through our applied research and integrated learning, we are proud to be Canada’s Smart Agriculture College, specializing in agriculture, agrifood, horticulture, land and environmental stewardship. We work closely with industry to advance and adapt our programming to ensure our graduates have the skills to succeed.
About Olds College Centre for Innovation (OCCI)
The Olds College Centre for Innovation (OCCI) is the scientifically acclaimed applied research division of Olds College of Agriculture and Technology. OCCI works with industry partners, other research organizations, and the College’s Smart Ag Ecosystem to define and execute applied research projects. OCCI’s goal is to accelerate the development and adoption of agricultural technologies and practices to improve productivity and sustainability of food production. OCCI’s current focus is on broadacre, dryland crop production, beef production, and sheep production with a focus on integrating technology and utilizing data for better management decisions.
The Opportunity - Institutional Animal Care and Use Committee (IACUC) Administrator - permanent, part-time (0.4 FTE)
This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement Job Classification: Administrative Officer
The IACUC Administrator will work closely with and provide strong organizational support to the Coordinator, Olds College Institutional Animal Care and Use Committee (IACUC) and will also provide support for the Chair, IACUC. The incumbent, together with the IACUC Coordinator, will work to implement the Canadian Council on Animal Care (CCAC) guidelines. The incumbent must have a strong understanding of animal husbandry and animal use in a research setting. The candidate must also have a strong understanding of scientific writing and a solid understanding of experimental design. Working primarily remotely, the IACUC Administrator, drawing on their own advanced knowledge and experiences of using animals for research and an understanding of animal use and procedures, will, together with the IACUC Coordinator, be a primary contact to the IACUC for instructors and researchers at Olds College. The incumbent will participate in meetings and will prepare detailed minutes at regular and special IACUC meetings, and will support the IACUC Coordinator by drafting approval letters to Instructors, Principal Investigators (PI) and Program Administrators at Olds College and Institutions that the IACUC supports. The IACUC Administrator will also provide suggestions and support the implementation of process improvements and will manage and update IACUC spreadsheets, and track the end dates of projects and programs to request and review documentation including closing reports. The incumbent will prepare annual animal count documentation required by the CCAC and will answer questions from animal users and collect animal use data from Instructors, Principal Investigators and PIs for this reporting. The IACUC Administrator will also support the IACUC committee by ensuring that documentation is collected from all new members, and will lead the orientation of new members (including students) to the committee, as well as update the new member’s list. The IACUC Administrator will also participate in and prepare detailed knowledge-based minutes at the Canadian Council on Animal Care (CCAC) assessment visits that are held every three years at Olds College.
Administration
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Confirm meeting attendance and ensure that there will be community member and veterinarian participation - Follow-up to ensure quorum
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Take and prepare detailed minutes during meetings, using the incumbent’s strong understanding of science and animal use procedures, and send the draft minutes to the IACUC Coordinator for review and to finalize
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Maintain and be responsible for website content management of the Olds College IACUC website
Documentation
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Manage / update the Animal Use Protocol (AUP) Master Spreadsheet
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Manage / update Letters of Approval spreadsheet after meetings
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Develop a tracking sheet that includes post mortem reports
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Draft letters of approval after meetings and send to the IACUC Coordinator for review and to finalize
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Keep track of end dates of projects and programs and request and review for completeness documentation, including closing reports from Principal Investigators at the completion of projects
Committee
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Send out and collect confidentiality forms, keep track of the signed forms and update the new member’s spreadsheet
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Be a point of contact for the committee members
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Ensure that new members are added to the meeting invites
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Lead the orientation of new members (including students) to the committee
Training
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Develop a certification process and prepare certificates after training completion
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Develop and keep up-to-date a training completion spreadsheet
Site Assessment Visits
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Take notes during the site assessments visits to animal facilities at Olds College
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Collect notes and draft the site assessment reports and submit them to the IACUC Coordinator for review before they are finalized and shared with the committee for discussion
Canadian Council on Animal Care (CCAC)
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Collect animal use / Animal Count numbers from Instructors, Principal Investigators (PIs) and Program Administrators starting annually in January. Respond to questions posed by Instructors / Principal Investigators
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Prepare the Animal Count documentation (AUDF – Animal Use Data Form) for Olds College and submit to the CCAC by March 31 annually
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Assist with preparations for the CCAC Assessment visits (that occur every three years)
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Confirm attendance for the CCAC Assessment visit
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Take and prepare detailed minutes during the assessment visit, using the incumbent’s strong understanding of science and procedures, and send the draft minutes to the IACUC Coordinator for review and to finalize
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Support the preparation of responses to the CCAC recommendations
Education/Experience/Skills/Knowledge Required:
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BSc in Animal Science or related field with an MSc considered a strong asset
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Two years’ work experience within a technical field in a team setting
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In depth knowledge or background in livestock farming
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A strong background with a minimum of two year’s experience in livestock research, scientific writing, basic scientific experimental design and data collection
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A background in animal welfare is considered a strong asset
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Detail-oriented, proactive and professional with the ability to work under minimal supervision
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Strong organizational and time management abilities
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Superior written, oral and interpersonal communication skills
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Display honesty, integrity and a strong sense of ethics in all decisions and actions
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Ability to comply with and follow established policies, procedures, guidelines and direction
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Possess excellent computer skills, including the latest word processing, spreadsheets, database, email, calendar/scheduling, website content management software, and other relevant programs
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Flexibility on a hybrid work schedule with the majority of work conducted virtually. There may be a requirement for occasional travel to Olds College for meetings
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Makes decisions with the College’s interests in mind, while demonstrating inclusivity, openness, transparency, civility, and respect
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Acts ethically, openly, honestly, and respectfully to build and maintain an environment of trust, safety, and well-being
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Actively promotes equity, diversity, inclusion and belonging throughout the campus and our communities and serves as a real ally to all
Conditions of Employment:
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Current Criminal Reference check that is free of any offenses
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Must respect and actively promote health and safety policies
- Valid class 5 driver’s license
Confidentiality, Information, and Intellectual Property:
There is a strong focus on confidentiality in this position. The employee will sign an oath of confidentiality and will keep any confidential information in the strictest confidence and shall not use it for any purpose other than for the purpose of conducting the IACUC Administrator work for Olds College. The employee will not disclose confidential information unless it is required for the purpose of conducting the work and only to those associates who have a need to know it or if it is required by law to disclose it.
The statements contained in this job description reflect general details as necessary to describe the key job functions of this position, the level of knowledge and skill typically required and the scope of responsibility. It is not an all-inclusive listing of work requirements and, as such, other duties may be assigned at the discretion of the Coordinator, IACUC or the Chair, IACUC.
The statements contained in this job description reflect general details as necessary to describe the key job functions of this position, the level of knowledge and skill typically required and the scope of responsibility. It is not an all-inclusive listing of work requirements. Other duties may be assigned.
Olds College offers a competitive benefit plan:
Defined Benefit Pension Plan (LAPP)
Extended Health, Dental, and Prescription Drugs benefits
Health/Personal Spending Account
Generous Vacation Leave
Paid Holiday Closure
‘Olds College in the Community’ volunteer leave
Professional development and opportunities for growth, including employee and family tuition waivers
Please apply by August 20, 2025.
We thank all individuals for their interest in this position. We appreciate the time involved for candidates in the application process. At this time, please note only those selected for interviews will be contacted.
Olds College is committed to an equitable, diverse, and inclusive workplace. We welcome applications from all qualified persons. We encourage applications from women, Indigenous Peoples, racialized persons, persons with disabilities and persons of any sex, sexual orientation, gender identity or gender expression.
