Veterinary Administrative & Personal Assistant

Cat's Only • Full-time • Pennington, New Jersey, United States • USD $55.56k / year • 2m ago

Veterinary Administrative & Personal Assistant

Cats Only Veterinary Hospital – Pennington, NJ
Yearly Compensation: $55,555 per year
Location: On-site

About Us:

Cats Only Veterinary Hospital is a feline-exclusive veterinary practice dedicated to providing compassionate and specialized care for our feline patients. We are a growing practice and are looking for a highly organized and professional Receptionist & Personal Assistant to support our daily operations, assist with client communication, and help manage administrative tasks for our veterinary team.

If you love cats, have strong administrative skills, and thrive in a fast-paced environment, we’d love to hear from you!

Responsibilities:

Client & Communication Management:

Answer and manage incoming calls, emails, and inquiries from clients
Schedule and confirm appointments, surgeries, and consultations
Greet clients and ensure a welcoming and professional front desk experience

Administrative & Executive Support:

Manage calendars, schedule meetings, and coordinate travel arrangements
Organize and maintain client records and confidential documents
Draft emails, letters, reports, and other correspondence as needed
Assist with bookkeeping tasks and processing payments
Conduct research and compile necessary data for reports

Practice Operations Support:

Maintain office supplies, inventory, and organization
Assist with social media updates and marketing tasks as needed
Handle special projects or errands assigned by Dr. Wooley
Ensure all administrative tasks align with practice policies and compliance

Requirements:

Experience in administrative, executive assistant, or receptionist roles
Exceptional communication skills – verbal and written
Proficiency in Microsoft Office, Google Suite, and scheduling software
Ability to multitask, prioritize tasks, and manage a fast-paced environment
Strong attention to detail and organizational skills
Professionalism, discretion, and ability to handle sensitive information
A passion for animals or veterinary experience is a huge plus!

Why Join Cats Only?

Work in a cat-friendly, low-stress environment
Competitive $50,000 annual salary + Bonuses
Growth opportunities in an expanding veterinary practice
Meaningful work helping feline patients and their owners
Be part of a close-knit, compassionate team

How to Apply:

Interested? We’d love to meet you! Submit your resume and a brief cover letter explaining why you’re a great fit for Cats Only Veterinary Hospital.

Apply today and join our cat-loving team!

Job Type: Full-time

Pay: Up to $55,555.00 per year

Benefits:

Employee discount
Flexible schedule
Health insurance
Paid time off
Professional development assistance
Vision insurance

Work Location: In person

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